The basic activities done in the library and which directly related with the service center. These are
Technical Processing function
Circulation service
Stack management
Clearance handling
Electronic Resources & Services
Periodicals services
Reference services
The Institute Library shall be headed by a Head, Librarian. The Institute Librarian shall have an overall responsibility for the well functioning and development of the Library system. The AAiT library has structured by both academic and administrative support staff.
The AAiT Library shall have two divisions: Technical and Public Services Division.
The technical and public service divisions have different sections.
A.Technical Service
Such as Acquisitions (Books Selection, Ordering and Receiving based on the list sent) and receiving cataloged materials and send books to Central Cataloging Department to be cataloged.
B.Digital Library service
Manages the Institutes/Department digital repositories;
Collects electronic theses and dissertations in CDs from departments/graduate offices;
Review and prioritize a range of e-resources for subscription and acquisition
Identifies and selects library materials/collections to be digitized.
Evaluate and recommend on the planning and implementation of an electronic resource management (ERM) module to enable effective day to day operations
Ensure the access to electronic resources availability for users
Organize e-journals from different sources
Provide electronic journals service to users
C.Public service division
This Division has an overall responsibility for development and implementation of information services to users of the Library in co-operation with concerned Work Units and Services. It has also a general responsibility for coordinating users’ instructions and identifying training needs of the staff and for arranging the same when approved. The Division also handles external relation and publicity of the Library system.
Circulation Section
The circulation section is the main transaction area of the library. It is the libraries’ main service section which has direct contact with users. Patron registration and issuing borrowing cards; The Circulation Service will have the following units:
A.Loan/borrowing Unit
Provide short (for 2 hours) and long loan (for 15 days) service to eligible library users;
Check files to clearance;
Reserve books;
Maintain collection and building security;
Checkout and check in books and other library materials;
Shelve materials;
Deliver materials to faculty members upon request;
Assist patrons with finding materials in the building and
Work with each school members to place materials on reserve.
Taking inventory;
D.Stack Management
Provide service to staffs, Graduate and under graduate students;
Arrange books in their appropriate shelf;
Conduct shelf reading;
Take Care for items in the collection;
E.Check point
Check patron ID cards at entrance to control un authorized user from entrance;
Conduct body search when patrons exit the library
Check materials
2. Reference Service
The reference service of the library is responsible for user orientation; inter library loan management, answering users’ library material requests, and current awareness service. It has the following units
2.1Inquiry and interlibrary loan desk
Answer reference questions;
Give access to the reference collection that includes books, audiovisual materials and electronic accesses;
Develop lifelong skills among students, faculty and staff leading to independence by using library instruction, face-to-face tutorials in the use of library resources and equipment;
Handle the inter library loan activities of the University library
1.Periodical and documentation section
Periodical Service is responsible for handling a variety of serial materials in the library including document delivery, request photocopying, serial repairs and binding service. The Service is also responsible for keeping periodical files up to date and managing serial collection in the library. It also coordinates serial selection, subscription and renewal activities.
The major activities in this section are:
Provide short loan service;
Assist users in locating periodical materials and different organizations’ documents
Arranges periodicals in order
Information Technology Investments in AAiT library
Academic and research libraries have been investing in information technology (IT) for more than twenty-five years, beginning with the automation of repetitive processes such as cataloging and circulation. The initial goals of automating these functions were to reduce the rate of cost inflation, if not the absolute costs, of these operations and to improve the timeliness and accuracy of information. Over time, automation also enhanced direct services to users. The online catalog, with its twenty-four-hour-per-day availability, sophisticated search-and-retrieval capabilities, and ability to provide information not included in card catalogs, is the prime example of the corollary benefits that our library users experienced. Today, library automation is mature, and the rapidly growing availability of digital information -- including indexing and abstracting services, scholarly journals, popular publications, quantitative data, and digital copies of materials originally issued in print -- promises to transform library services and the experience of library users.
Libraries are being transformed not only by external pressures and opportunities but also by internal developments and demands, specifically the creation of digital information and services. As the twenty-first century dawns, campuses face limitless opportunities to invest in IT but have finite budgets. Moreover, competition for institutional resources is intense. Thus, the choices to be made are crucial. How can the campus ensure that scarce resources are invested wisely? How can it demonstrate the value that library IT investments add to teaching and research? How might planning for future IT investments in libraries build on the assessment of past successes and failures, and how can rigorous outcome measurements for future investments be developed?
The current status of Electronic Resource Usage in AAiT Library
1, By its initiative the Library have digitized previously 10,000 e-books at AAiT Library and they are available for the user. http://10.5.25.30:8282/greenstone/cgi-bin/library.cgi
.In addition to that we are uploading new books at the central digital library. We have already uploaded 2532 e-books and it is available for the users. We are uploading 100 books every month.
http://dlib.aau.edu.et/greenstone/cgi-bin/library.cgi
2, The library have uploaded More than 800 Thesis and dissertation on the Library website and make it available for the users
3, The Library have downloaded more than 300 Journal Articles, we will give it to the users on request and send through e-mail the downloading process will continue.
4, The library is download Different Lecture Videos from different Universities and give to the students on request we have more than 300 Lecture videos on different stream
5. The Library Subscribed journal for all users in the central university http://www.aau.edu.et/library/subscribed-journals/
Please enjoy with the vast amount of electronic resources of the library.